Management Assistant

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.

This Position reports to:
Department Manager

Your role and responsibilities

In this role, you will have the opportunity to provide administrative services and/or secretarial assistance at an organization or business level. Each day, you will perform complex administrative tasks. You will also showcase your expertise by taking ownership of delivering specific business processes/programs.

The work model for the role is: hybrid

This role is contributing to the Administrative Departement in Ostrava

You will be mainly accountable for:

1. Calendar & Schedule Management

• Organize and maintain the Management calendars
• Schedule meetings, appointments, town hall and travel arrangements
• Prioritize time-sensitive tasks and avoid conflicts

2. Communication Handling

• Act as the first point of contact for internal and external stakeholders
• Screen calls, emails, and correspondence
• Draft and proofread documents, reports, and presentations

3. Administrative Support

• Prepare meeting agendas, take minutes, and follow up on action items
• Maintain filing systems (digital and physical)
• Handle expense reports and basic bookkeeping tasks

4. Travel & Logistics Coordinator

• Arrange flights, accommodations, and transportation
• Prepare itineraries and ensure all travel documents are in order

5. Confidentiality & Discretion

• Manage sensitive information with the highest level of confidentiality
• Ensure compliance with company policies and data protection standards

6. Task & Project Assistance

• Support small projects or initiatives as delegated.
• Track deadlines and deliverables for the management team.
• Serve as the coordinator and quality guarantor for events
• Create presentation

Qualifications for the role

• Previous experience in an assistant position, preferably in an international environment
• Fluent in English, both spoken and written
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Calendar and scheduling tools (e.g., Outlook, Teams Calendar)
• High sense of confidentiality (as tasks may involve handling confidential data/information)
• Proactive work methods, ability to prioritize tasks
• Ability to work in an international virtual environment

Benefits

We also offer our employees the following benefits:

• Flexible working hours
• Working hours of 7.5 hours/day
• Possibility of working from home (Home Office) with a financial contribution
• 25 days of vacation
• Annual financial bonus
• Annual salary review
• Meal allowance
• Contribution to the benefits portal (2-3% of monthly salary)
• Opportunity for further career growth in the Czech Republic and worldwide
• MultiSport card
• Opportunity for education - internal/external professional courses, language courses, and conferences
• Reward for recommending a new employee, on work anniversaries, or upon retirement
• Company events (Christmas party, teambuilding, family days, and more)
• Assistance line - professional psychological counseling
• Extra leave for extraordinary life events and support for expectant parents
• Office with good transport accessibility
• Company parking for employees commuting from outside Ostrava
• Possibility to take yoga classes directly at the workplace
• Table football and darts directly at the workplace
• Accident insurance
• Discounts on ABB electrical installation materials
• Discounts with our partners (electronics, gastronomy, car purchases, train transport, etc.)

We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.