Meeting Planner

Job Description

Work-life balance does exist: Join the journey at BCD

Meeting Planner

Full time, Czech Republic

In this role, you will be responsible for providing program information and/or airline reservations via phone, online, fax, or e-mail for airline travel, hotel accommodations, or car rentals as requested by our program participants as well as provide customer service to all attendees, regardless of program type. You will support the Registration Managers and assist as needed to ensure the successful completion of all aspects of the group housing, registration, meeting, and/or incentive travel events.

As a Meeting Planner, you will

• Direct responsibility for program development, planning, execution and all of its components, of all assigned programs from the point of meeting registration including onsite program management
• Manage and utilize an internal and client version program timeline. Meet deadlines accordingly
• Adhere to Client policy on financial and compliance controls for all meetings.
• Add value to the client by counseling the client on best practices, compliance and cost savings in order to make their event successful.
• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meeting management.
• Build, monitor and maintain concise and accurate event budgets. Think outside the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
• Work with your client and peers on procuring an ideal and compliant venue for each event.
• Communicate effectively with all hotel & vendor partners. You'll be responsible for hotel rooms, designing and communicating room sets, AV/Production needs, offsite and team building events, ground transportation, signage and more!
• Ensure everyone, from client to attendee to staff member, has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!

About you

• Communicating with clients.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
• Establishing long lasting, professional relationships with clients, co-workers and vendors.
• Managing the complex world of compliance including understanding Meal Caps, Country Laws and Transfer Of Value reporting.
• Communication skills in English and Czech, knowledge of other languages is a plus
• Cvent, Excel and Microsoft Office. (Excel: cost calculation, budgeting [no pivots required], Cvent Experience: budgeting and reporting)
• Basic knowledge of invoicing is an asset
• The Ability to work flexible hours

About us

We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about .

Your life at BCD

Working at BCD meansconnecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible workenvironmentthat fosters a goodwork-lifebalance so youcan focus on what makes you happy. Butdon’t just takeourword for it! Hearwhy people join BCD and more about the great perks of .

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

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